Senior Office Manager
Vacancy
Agro Eco, with its headquarters in the Netherlands and two offices in Ghana (Accra and Kumasi) advises the private sector, NGOs, governments and international organisations in the development of sustainable supply chains, partly certified and partly complying with company sustainability programs. It has been active in Africa since 1990 and tens of exporters and ten-thousands of smallholder farmers are profiting from the access achieved to higher-paying markets. We provide farmer supplier group organization, technical assistance, preparation of group certification, pragmatic research, when needed linkages between suppliers and importers. We develop and execute projects with the emphasis on Climate Smart Cocoa, carbon sequestration and prefer to work with a landscape approach. We work on innovative ideas and interventions to improve the livelihoods of the farmers in all their complexities (www.agroeco.net).
At Agro Eco we encourage diversity and inclusion across the organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate based on gender, race, religion, sexual orientation, age or disability. Agro Eco’s core values are fair play, openness and trust, respect for the environment & people, professionalism, inspirational & motivating organization.
We are hiring:
Senior Office Manager
Position summary
Position: Senior Office Manager
Reporting line: Managing Director
Contract period: 3 years renewable
Duty station: Accra, willingness to monthly travel to Kumasi
The projects and office manager is responsible for the finance and administration, procurement, compliance, project administration, and daily management of the Agro Eco offices and projects.
Responsibilities
Finance
- Prepare and manage the organisation’s annual G&A budget.
- Monitor and report quarterly on the office and project budgets to management.
- Monitor, manage and report on project budgets to donors according project to contractual obligations
- Manage the organisation’s relationship with the various regulatory bodies.
- Set up, manage, and enhance the financial procedures of the organisation.
- Manage the annual financial audit of the organisation and the cooperatives and present the reports to management.
- Supervise the work of the bookkeeper to handle daily accounting operation.
- Supervise, review, and approve month-end financial reporting on all project expenditure.
General Administration
- Ensure the organisation’s compliance with all statutory and regulatory requirements.
- Regularly review and update organizational policies to align with current laws and regulations.
- Coordinate with vendors and service providers for insurance, IT equipment, and other resources.
- Implement and maintain an efficient and cybersecure document storage and retrieval systems.
- Organize and manage internal meetings, management meetings, including logistics and minute-keeping.
- Plan and execute company events, workshops, and training sessions to foster team cohesion and professional development.
Human Resource
- Manage the HR manual and communicate it’s content to all staff.
- Develop, update, and maintain HR policies and procedures.
- Effectively implement human resource policies relating to employment, personnel records, training, and administration.
- Conduct all necessary HR and administrative work for the organization and its consultants for smooth running of the office.
- Implement ISO 9001 requirements of the office.
- Ensure all AE staff, including foreigners have the necessary permits to work in Ghana and comply with local regulations.
- Provide general support to interns and visitors to the office and the projects.
- Provide mentorship and training to staff to enhance capacity.
Project Management
- Support the project team on project administrative procedures like contracting, monitoring and narrative and financial reporting.
- Support and supervise the work of the PMELS (Project Monitoring & Evaluation, Sharing & Learning) team.
- Ensure timely reporting and invoicing of projects according to contractual obligations.
Qualifications:
- Master’s degree in business administration, finance, management, social science, or related fields.
- Minimum 5 years working in finance and administration, preferably for an international organization.
- Sound general business practice and experience, able to work autonomously and in a team.
- Ability to prioritize multiple assignments in a constantly changing environment, to meet deadlines, and to effectively communicate with personnel with high integrity and commitment to transparency.
- Proven sound judgment and decision-making skills.
- Proven strong negotiation and interpersonal skills.
- Computer skills in MS Office (Word, Excel, Access, Outlook).
- Working knowledge in the use of accounting software (i.e., QuickBooks).
- Excellent written and oral English.
Salary: Local contract, paid in cedis, between €1,500 and €2,000 net (depending on experience).
Application deadline: February 16th, 2025.
If you have any questions about the job vacancy, please contact the HR department at jobs@agroeco.net.
All applications (cover letter and CV) are to be sent to jobs@agroeco.net (with the job title and your last name in the subject line).
NB: Only shortlisted applicants will be contacted after selection
Other Jobs
Connect with us
Ready to take the next step towards sustainable agriculture? Whether you’re looking for expert advice, want to collaborate on a project, or have questions about our services, we’re here to help. Reach out to Agro Eco today and let’s grow a sustainable future together!
Get in touch